|2/23/2017||DECCS Release 2: Industry Breifing Webinar||Recorded Webinar||Transcript (PDF, 171KB)||Slide Deck (PDF, 1,063KB)|
|1/31/2017||DECCS Release 2: Batch filing||Recorded Webinar||Transcript (PDF, 1,069KB)||Batch Licensing Application Submission (PDF, 1,411KB)|
|10/14/2016||DECCS Release 1: Commodity Jurisdiction||Recorded Webinar||Transcript (PDF, 245KB)||Slide deck (PDF, 824KB)|
|05/20/2016||DDTC IT Moderinzation: Industry Briefing Webinar||Recorded Webinar||Transcript (PDF, 265KB)||Slide deck (PDF, 265KB)||Questions and Answers (PDF, 315KB)|
Q: How will authentication work in the new DECCS system? Will Industry need to obtain new digital certificates?
A: Current digital certificates will continue to operate in DECCS. As additional releases are deployed alternative authentication options will be added.
Q: Is DECCS setup to auto-negotiate TLS versions in the HTTPS handshake?
A: DECCS will support auto-negotiation of TLS versions.
Q: Will the DECCS System integrate with industry systems for processing cases?
A: DECCS will continue to support batch filing of license cases from industry systems and provide adjudicated licenses once processing is complete. In future releases, DECCS will include additional forms (i.e. registration, commodity jurisdictions, etc.) and status information in the batch process.
Q: Is the IT Modernization team doing any enhancements or changes to DTrade/EFS over the next 6 months?
A: The IT Modernization team is developing DECCS which is a replacement for both DTrade and EFS.
Q: Will users be able to upload additional supporting documents to the new system?
A: Yes, DECCS will include the option for users to upload additional supporting documentation in PDF format and Tiff, for all application types regardless of application status.
Q: Does the new form work with other IT Systems such as OCR/EASE?
A: Yes, DDTC is working with OCR and other software vendors to transfer information between systems.
Q: Will there be any training on the new form available to Industry?
A: Yes, industry will be encouraged to test DECCS prior to deployment.
Q: Will industry be able to test submit cases prior to any new systems/processes going live?
A: Yes, industry will be encouraged to test DECCS prior to deployment.
Q: Which browsers is DECCS supported on?
A: Browser plugins and extensions are not supported by DECCS. Currently, DECCS is supported on Microsoft EDGE, Internet Explorer 11, Chrome 56.0.2924, and Firefox.
Q: Special Export Programs (OEF Iraqi Freedom) naming convention for transaction needs to be provided.
A: When a special exports program is developed, DECCS will provide a naming convention for that program.
Q: Will DDTC test directly with OCR in advance of Industry testing? If so what is the expected time frame/ Window?
A: Yes, DDTC plans to test with OCR as well as with other software vendors before testing with the Industry. We anticipate this commencing in May 2017.
Q: Will there be a test environment for the new interface, and will Industry be able to test from more than one environment (production, disaster recovery)?
A: Yes, as long as you have a digital certificate to authenticate the required applications, you will be able to access from anywhere.
Q: The current schema uses specific country codes that seem to be non-standard. Is DECCS planning on using ISO standard country codes?
A: DDTC will use the international standard codes as much as possible but the Department of State uses its own country codes for its unique business needs and will continue to do so.
Q: Will all accounts be migrated over to DECCS or will all users need to re-register in DECCS?
A: Yes, we plan to migrate existing accounts over to DECCS. However, the existing Super User account(s) will change to Corporate Admin accounts which will be required to update the accounts in DECCS.
Q: When will the Registration and Licensing modules be released?
A: Both the Registration and Licensing modules will be included in Release 2 which is scheduled for deployment in September 2017.
Q: How do I share my application with my coworkers?
A: You will be able to save and store applications within your work environment and coworkers with DECCS accounts will be able to see the work in progress and submitted forms.
Q: What is the field size limit in DECCS?
A: The batch specification documentation includes details about the field size limits. The batch specification document for DECCS Release 2 can be found at: http://pmddtc.state.gov/documents/DTC_Batch_Format_Spec.pdf
Q: Where do we find status on cases with DTrade going away?
A: Case status will be available in DECCS. Status for cases that are processed in USXPORTS will also be available in ELISA.
Q: DTRADE/EFS do not allow special characters in the file name. Will DECCS allow special characters in the file name uploads?
A: No, DECCS will not allow special characters in the file name.
Q: DTrade schema for batch submission does not allow more than 2 decimals for a unit price on the IBM form. If the unit price is more than 2 decimals we need to round up to 2 decimals. This leads to rounding errors during summation. Can DECCS allow for 2 decimals?
A: In DECCS Release# 2 this will not change. We are looking into changing it in a future release.
Q: Are DTrade roles changing? Submitter? Signatory? Etc.
A: DECCS Release#2 maintains the primary DTrade roles as they align to processes identified within the ITAR. In addition, there are additional roles that will be added to allow particular use cases.
Q: At the moment, Units of Measure are not the same between DTrade and BIS. Is there a plan to make them the same?
A: When we consolidate and have a single system with STARS, industry will see changes and potentially more streamlined units of measure. You will be able to use certain units of measure for certain commodities.
Q: Release 2 system deployment is planned for September 2017, does this mean all current DTrade submissions (Legacy SOAP batch processing) will need to be submitted to DECCS at this time or will DTrade be available for a period of time?
A: DTrade will no longer be available when we cut over to DECCS.
Q: Will all DDTC data collections require a digital certificate?
A: Digital certificates will not be required for commodity jurisdiction requests, new registrations, retransfer requests and advisory opinions, all other functions will require the use of digital certificates.
Q: What is the DDTC plan for consolidation of the various licensing forms?
A: DDTC proposed a consolidated licensing form viewable at the following URL: http://pmddtc.state.gov/FR/2017/82FR4226.PDF. We are currently reviewing the comments and making changes to the consolidated form. The proposed collection will be released by federal register notice for an additional 30 day public comment period. Concurrently, the ITAR changes necessary to implement the new form will be published by federal register notice.
Q: Will the questions in the data collection be displayed conditionally?
A: Yes, the questions displayed are dependent on previous answers provided by the applicant.
Q: With the new DDTC Licensing form (DS-7788) will we have a hard copy DSP-61 and/or DSP-73 to present to Customs?
A: CBP will no longer require hard copy of a license. DDTC provides registration and licensing data to CBP's ACE system.
Q: Will text boxes within the system for the data collection be expandable?
A: Yes, text boxes will expand to fit all of the information provided by the applicant.
Q: The new 7788 did not appear to have a set of codes associated with Congressional Notifications. Add drop down menu to display available CN codes/values.
A: This will not be available in the DECCS Release #2, however DECCS Release#3 will include an identifier to determine how much of the value will be needed for a CN.
Q: If a company wishes to amend an agreement that was originally processed in DTrade, do they have to resubmit the existing agreement before an amendment can be submitted?
A: No, the information will migrate over to the DECCS system.
Q: With DECCS Release 2 offering electronic general correspondence, will the DDTC's paper drop off/pickup service be discontinued? If so when?
A: At this time we do not have any plans to discontinue the service but DDTC plans to update the ITAR to not accept paper general correspondence from Industry.
Q: The application form for a license (one form) has changed completely. Will the licenses issued also change?
A: Yes, the license will change substantially, not just based on the application changes. The actual license that we provide to you will have to change based on the new form.
Q: How will Registration Amendments be handled? Is it a complete resubmission of the form or will there be an amendment form?
A: The DS-7789 form will be used to report material changes to a registration including but not limited to ownership changes. Non-material changes are reported as an amendment to the registrant's DS-2032.
Q: Is the DSP-94 form going away?
A: Yes, the DSP-94 form was discontinued on 12/31/2016. Industry must follow the requirements set forth in the ITAR, as well as provide all of the information required by CBP.
Q: Will Census and Customs and Border Protection (CBP) still accept the DTrade approvals for a specific period time?
A: YES, DDTC will continue to provide registration, licensing, and treaty data to CBP on a daily basis.
Q: Will this system be integrated with BIS? With Customs & Border Protection filings?
A: No, DECCS Release# 2 will not be integrated with BIS systems. DECCS will be integrated with CBP.
Q: How will you ensure that proprietary industry data is kept secure in a new cloud-based DECCS system?
A: The confidentiality and integrity of Personally Identifiable Information (PII), Intellectual Property (IP), and other proprietary data is extremely important and a high priority to DDTC. DDTC implements technical, operational and management security controls (known as NIST Special Publication 800-53). For cloud-based systems, DDTC requires that the cloud service provider be certified to Federal Government standards defined by the FedRAMP program (www.fedramp.gov). For each user of the DECCS system, access is restricted to only the data of the user's company where the Corporate Administrator(s) for the company determines who from the company is permitted access.
Q: Will DDTC require a connection test or any information/certification from batch filers before the company's system is allowed to send DECCS batch files to the production system?
A: No, there will be no connection certification from DDTC needed. You just need your digital certificate for authentication.
Contact the PM/DDTC Project Team with any additional questions not listed on the FAQ list at PM_DDTCProjectTeam@state.gov.